Cycle Validation

Payment cycles follow a multi-level validation process before execution.

Validation workflow

Preparation → Submitted → Level 1 → Level 2 → ... → Validated

The number of validation levels is configurable by the administrator.

Submit for validation

Once payments are generated:

1. Open the cycle
2. Verify the information
3. Click on Submit for validation
4. Add a comment (optional)
5. Confirm

The cycle changes to Submitted status and awaits approval from the first level.

Required permission: transferts.cycles_submit

Validation levels

Configuration

Levels are defined in the settings:

Level	Role	Description
Level 1	Manager	Technical validation
Level 2	Supervisor	Budget validation
Level 3	Director	Final validation

Progression

Each level must approve before moving to the next. A rejection at any level returns the cycle for correction.

Validate a cycle

Validators receive a notification when a cycle is submitted to their level.

Approve

1. Open the cycle
2. Examine the details:
   • Number of beneficiaries
   • Total amount
   • Payment list
3. Click on Approve
4. Add a comment (optional)
5. Confirm

The cycle moves to the next level or becomes Validated if it was the last level.

Required permission: transferts.cycles_validate

Reject

1. Open the cycle
2. Click on Reject
3. Enter the rejection reason (required)
4. Confirm

The cycle returns to Preparation status for correction.

Validation history

The History tab displays:

Information	Description
Date	Date and time of the action
Level	Validation level concerned
Action	Submission, Approval, Rejection
User	Person who performed the action
Comment	Associated comment

After validation

Once the cycle is Validated:

• Payments are ready for execution
• Export files can be generated
• The cycle can be transmitted to operators

Execute the cycle

To launch transfers:

1. Open the validated cycle
2. Click on Execute
3. Confirm

The cycle changes to In Progress status.

Execution monitoring

During execution:

• The completion rate is displayed
• Payment statuses are updated
• Failures are flagged

Payment statuses

Status	Description
Pending	Payment generated, not sent
Sent	Transmitted to operator
Paid	Received by beneficiary
Failed	Transfer failed

Close a cycle

Once all payments are processed:

1. Open the cycle
2. Click on Close
3. Confirm

The cycle changes to Closed status and is archived.

Validation documents

Documents can be attached to the cycle:

• Transfer request letter
• Validation minutes
• Beneficiary list

Use the Documents tab to manage attachments.