Skip to main content

Data Collection Integration

The Bemba system integrates with two major data collection platforms: KoboToolbox and Survey Solutions. These integrations allow automatic import of field-collected data.

Overview​

Supported Tools​

ToolDescriptionUse Case
KoboToolboxOpen-source mobile collection platformPMT collection, validation, monitoring, complaints
Survey SolutionsWorld Bank solutionComplex household surveys

Integration Benefits​

  • Automation: Automatic import of approved submissions
  • Traceability: Complete synchronization history
  • Flexibility: Advanced filters for targeted imports
  • Reliability: Only validated data is imported

Access​

Menu: Collection → KoboToolbox or Collection → Survey Solutions

General Workflow​

Field (Mobile)            Cloud Platform            Bemba
+----------------+        +----------------+        +----------------+
| Enumerator     | -----> | KoboToolbox    | -----> | Auto or manual |
| collects       |        | or Survey      |        | data import    |
| data           |        | Solutions      |        |                |
+----------------+        +----------------+        +----------------+
                                 │
                                 ▼
                          Validation/
                          Approval

Process Steps​

  1. Field collection: Enumerators enter data via the mobile app
  2. Cloud synchronization: Data is sent to the platform
  3. Validation: A supervisor approves submissions
  4. Bemba import: Approved data is imported into the system

Form Types​

KoboToolbox Forms​

TypeCodeDescription
PMT - Household collectionpmtSocioeconomic data for PMT calculation
Community validationvalidationValidation by local committees
Beneficiary monitoringsuiviPeriodic monitoring visits
Complaint registrationplainteField complaint collection

Survey Solutions Questionnaires​

TypeDescription
HouseholdsComplete household surveys
ComplaintsGRM complaint registration

Synchronization Principles​

Selective Import​

By default, only approved submissions are imported:

  • Prevents importing incomplete or erroneous data
  • Ensures data quality in Bemba
  • Enables upstream quality control

Duplicate Detection​

The system automatically detects:

  • Already imported submissions
  • Existing households (by code or criteria)
  • Potential duplicates

Synchronization Modes​

ModeDescriptionUse Case
NormalImports only new submissionsDaily use
ForcedRe-imports all submissionsError correction
AdvancedWith filters (enumerator, area)Targeted import

Best Practices​

Before Import​

  1. Verify that forms are correctly configured
  2. Ensure submissions are approved
  3. Test with a small sample

During Import​

  1. Monitor preview statistics
  2. Check correspondences (enumerators, areas)
  3. Note any errors

After Import​

  1. Verify imported data
  2. Check detected duplicates
  3. Document anomalies

Technical Prerequisites​

KoboToolbox​

  • KoboToolbox account with API access
  • Generated API token
  • Deployed and active forms

Survey Solutions​

  • Accessible Survey Solutions server
  • Configured workspace
  • API credentials (username + password)

See Also​