Creating your first household
This tutorial guides you through entering a household manually in Bemba.
Most households arrive through import from KoboToolbox, Survey Solutions or Excel. See Importing data. Manual entry is for isolated cases.
Prerequisites
- Be signed in to Bemba, with the right to create households
- Have the household information at hand
Step 1: Open the form
- In the menu, click Social Registry → Households.
- Click the New button.
The New household form is organised in tabs: Location, Composition, Head of household, Housing, Assets and Collection. The Members tab only appears once the household is created.
Choice lists come from the reference household questionnaire: they are the same options as for import and the PMT score.
Step 2: Location
- Region: choose the region, for example Oio or Bafatá.
- Sector: choose the sector, for example Farim or Contuboel.
- Locality / Tabanca: choose the tabanca.
- Area type: Urban or Rural.
- Address: optional detail.
Choose the region first, then the sector, then the tabanca.
GPS coordinates (optional)
| Field | Example | Description |
|---|---|---|
| Latitude | 12.4800 | North-south position |
| Longitude | -15.1800 | East-west position |
| Altitude (m) | 35 | Altitude in metres |
| Accuracy (m) | 5 | Reading accuracy, in metres |
Step 3: Household composition
| Field | Description |
|---|---|
| Household size | Total number of people; at least 1 |
| Children 0-10 | Number of children aged 0 to 10 |
| Children 11-14 | Number of children aged 11 to 14 |
| Women 15-64 | Number of women aged 15 to 64 |
| Adults 15-64 | Number of adults aged 15 to 64 |
| People 65+ | Number of older people |
| People with disabilities | Number of people with disabilities |
| Pregnant women | Number of pregnant women |
| Employed members | Number of people in work |
Step 4: Head of household
| Field | Description |
|---|---|
| Full name | First name and surname of the head of household |
| Sex | Male or female |
| Age | Age in years |
| Phone | Phone number |
| Education level | From the questionnaire list |
| Marital status | From the questionnaire list |
| Main occupation | From the questionnaire list |
| Mobile Money number | Number that will receive transfers |
| Bank account | Optional |
Step 5: Housing
Characteristics
- Housing type: House, Apartment, Traditional hut or Shack
- Occupancy status
- Number of rooms
- Has a kitchen
Materials and amenities
| Field | Description |
|---|---|
| Wall, roof, ceiling and floor material | Building materials |
| Water source and Water treatment | Water supply |
| Toilet type | Sanitation |
| Lighting source | Grid electricity, solar, lamp |
| Cooking fuel | Cooking energy |
| Waste disposal | Waste management |
Step 6: Assets and collection
- Assets: tick the household's assets, land and livestock.
- Collection: interview date and times, surveyor name, interview language, respondent name and relationship to the head, confidence level, observations and Consent obtained.
Step 7: Save
- Check the tabs. Fields with errors are outlined in red.
- Click Create.
If everything is correct, the message Household created successfully appears and the household record opens. The household gets a provisional household code.
If there is an error, the message Please fix the errors before saving appears. Correct the flagged fields and try again.
Step 8: After creation
Adding members
- From the household record, click Edit.
- Open the Members tab.
- Add each household member.
Validation
A manually entered household follows the same path as an imported one. It enters pre-collection, under Data Collection → Data Collection, Households tab. It only enters the registry after validation and integration, which give it its registry identifier. See Pre-collection.