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Create Your First Household

This tutorial guides you step by step through creating a new household in PCH-SIG.

Prerequisites​

  • Be logged into PCH-SIG
  • Have the registre.menages_create permission
  • Have the household information to register

Step 1: Access the form​

From the menu​

  1. Click on Social Registry in the side menu
  2. Click on Households
  3. Click the New household button (top right)

The form opens​

The creation form is organized into several sections. Follow the steps below.

Step 2: Geographic location​

Enter the location​

  1. Region: Select the region (e.g., Dakar)
  2. Sector: Select the sector (the list updates)
  3. Municipality: Select the municipality
  4. Locality: Select the locality
  5. Area type: Choose Urban or Rural
Hierarchy

The lists are dependent: first select the region, then the sector, etc.

GPS coordinates (optional)​

If you have GPS coordinates:

FieldExampleDescription
Latitude14.6937North/South position
Longitude-17.4441East/West position
Precision5Precision in meters

Step 3: Head of household​

Identity information​

  1. Full name: Enter first and last name (e.g., Mamadou Diop)
  2. Gender: Select Male or Female
  3. Age: Enter age in years (e.g., 45)

Contact​

  1. Phone: Phone number (e.g., 771234567)
  2. Mobile Money number: Number for transfers

Situation​

  1. Education level: None, Primary, Secondary, Higher
  2. Main occupation: Farmer, Trader, etc.
  3. Marital status: Single, Married, Widowed, Divorced

Step 4: Household composition​

Household size​

  1. Household size: Total number of people living in the household
Important

Household size must be at least 1 (the head of household).

Age distribution​

Enter the number of people in each age group:

FieldDescription
Children 0-4 yearsNumber of children under 5
Children 5-14 yearsNumber of children aged 5 to 14
Adults 15-64 yearsNumber of adults
People 65+ yearsNumber of elderly people

Special situations​

FieldDescription
People with disabilitiesNumber of people with disabilities
Employed workersNumber of people with a job

Step 5: Housing​

Type of housing​

  1. Type: House, Apartment, Hut, Other
  2. Occupancy status: Owner, Tenant, Hosted
  3. Number of rooms: Number of habitable rooms

Construction materials​

FieldCommon options
WallsConcrete, Brick, Mud brick, Straw
RoofMetal sheets, Tiles, Straw, Concrete
FloorCement, Tiles, Packed earth

Amenities​

FieldCommon options
Water sourceIndoor tap, Public standpipe, Well, Borehole
Toilet typeFlush toilet, Improved latrine, Simple latrine
LightingGrid electricity, Solar, Kerosene lamp
Cooking fuelGas, Charcoal, Wood

Step 6: Verification and registration​

Verify information​

Before saving, verify:

  • ✅ All required fields (*) are filled
  • ✅ The head's name is correct
  • ✅ Household size matches the sum of age groups
  • ✅ GPS coordinates are valid (if provided)

Save​

  1. Click the Save button
  2. Wait for confirmation

Result​

If everything is correct:

  • A success message is displayed
  • The household receives a unique code (e.g., MEN-2024-00123)
  • You are redirected to the household file

In case of error​

  • Fields with errors are highlighted in red
  • A message indicates the problem
  • Correct and try again

Step 7: After creation​

Initial status​

The new household is created with Pending status.

It must be validated by a manager to become eligible for programs.

Available actions​

From the household file:

  • Edit: Correct information
  • Add members: Register other household members
  • Download file: Export to PDF

Summary​

You have learned to:

  1. Access the creation form
  2. Enter the location
  3. Enter head of household information
  4. Indicate household composition
  5. Describe the housing
  6. Register the household

Next steps​

Congratulations!

You have created your first household in PCH-SIG!