Create a Household
This page explains how to enter a household by hand in Bemba.
The normal way into the registry is data collection (Kobo, Survey Solutions or a file), which goes through pre-collection. Manual entry is for isolated cases.
Access
- Side menu: Social Registry > Households
- Click the New button
Form
The form is organised in tabs. Fields marked with an asterisk (*) are required. Choice lists use the modalities of the household questionnaire.
| Tab | Content |
|---|---|
| Location | Region, sector, locality, area, address and GPS coordinates |
| Composition | Household counts by age group and situation |
| Head of household | Identity, situation and payment means of the head |
| Members | List of members, available once the household is created |
| Housing | Dwelling characteristics |
| Assets | Equipment, land and livestock |
| Collection | Interview information |
Location
| Field | Description |
|---|---|
| Region * | Administrative region |
| Sector * | Depends on the region |
| Locality / Tabanca * | Depends on the sector |
| Area | Urban or Rural |
| Address | Address or landmark |
| Latitude, Longitude | GPS coordinates in decimal degrees |
| Altitude, Precision | In metres |
The geographic hierarchy is Region → Sector → Locality (tabanca); the form asks for these three levels.
Composition
| Field | Description |
|---|---|
| Household size * | Total number of members, at least 1 |
| Children 0-10 years | |
| Children 11-14 years | |
| Adults 15-64 years | |
| Women 15-64 years | |
| People 65+ years | |
| People with disabilities | |
| Pregnant women | |
| Employed members | People in work |
Head of household
| Field | Description |
|---|---|
| Full name * | Name of the head |
| Sex, Age | |
| Education level | |
| Marital status | |
| Main occupation | |
| Phone | |
| Mobile Money number | Number that will receive transfers |
| Bank account |
Members
The Members tab only appears once the household is created. It lists one member per row, like the questionnaire. Add a member opens a record in three parts:
- Identity and relationship: name, relationship, sex, date of birth, age, nationality, marital status, presence.
- Document and phone: document type and number, phone, mobile money account.
- Health and difficulties: education, school enrolment, pregnancy, breastfeeding, prenatal follow-up, functional difficulties.
Housing
Dwelling type, occupancy status, number of rooms, kitchen, wall, roof, ceiling and floor materials, water source and treatment, toilet type, lighting source, cooking fuel, waste disposal.
Assets
Ownership and quantity of equipment, land and livestock (section K of the questionnaire).
Collection
Interview date and times, enumerator name, interview language, languages spoken, respondent name and relationship to the head, confidence level, observations and consent obtained.
Input checks
The form reports errors field by field:
- the head's name is required;
- household size must be at least 1;
- counts and number of rooms are positive numbers;
- GPS coordinates must be within a valid range.
Saving
- Check the information entered.
- Click Create.
The household is created with Collection status. It does not appear in the default list view: choose Status: Collection in the filters to find it.
After creation
- Complete the members in the Members tab.
- A user with the Validate households permission opens the record and clicks Validate this household.
- Validation assigns the USR identifier and enrols the household in the programs it is eligible for.
PMT score
The PMT score is computed from composition, housing and assets, with the PMT method of the household's project. A low score means a poorer household. The poverty category follows from the method's thresholds. See the PMT score methodology.
Permissions
| Action | Permission |
|---|---|
| Create a household | Edit households |
| Add or edit members | Add/edit household members |
| Validate the household | Validate households |