Registering a Cuidadora

This guide explains how to register a new cuidadora (community worker) in the system.

Access

1. Click on Cuidadoras in the main menu
2. Click the New cuidadora button

Registration Form

Step 1: Personal Information

Field	Required	Description
First name	Yes	Cuidadora's first name
Last name	Yes	Last name
Gender	No	M (Male) or F (Female)
Date of birth	No	Format: DD/MM/YYYY
Place of birth	No	City or locality of birth

Step 2: Contact Information

Field	Required	Description
Phone	No	Primary phone number
Email	No	Email address (if available)
Address	No	Full address

Step 3: Identity Document

Field	Required	Description
Document type	No	ID card, Passport, etc.
Number	No	Identity document number

Step 4: Languages

Field	Required	Description
Primary language	No	Mother tongue or most used language
Secondary languages	No	Other spoken languages

Step 5: Contract and Assignment

Field	Required	Description
Contract type	No	Volunteer or Contracted
Recruitment date	No	Start date
Status	No	Active, In training, etc.
Region	No	Assigned region
Sector	No	Assigned sector
Locality	No	Assigned locality
Supervisor	No	Reference supervisor

Duplicate Detection

Before creating the profile, the system automatically checks for potential duplicates:

• Same first and last name
• Same phone number
• Similar combination

If duplicates are detected, an alert displays with the list of matches.

:::warning Beware of duplicates If a duplicate is detected, verify it's not the same person before continuing. If in doubt, click on the existing profile to view it. :::

Code Generation

On creation, a unique code is automatically generated:

Format: CW-{REGION}-{SEQUENCE}
Example: CW-OIO-00045

This code:

• Is unique across the entire system
• Cannot be modified
• Serves as a reference to identify the cuidadora

Initial Assignment

If you specify a region, sector, or locality during registration, an initial assignment is automatically created:

• Start date = Recruitment date (or today's date)
• No end date (ongoing assignment)

This assignment can be modified later if the cuidadora changes zones.

Photo Upload

After creating the profile, you can add a photo:

1. Open the cuidadora's file
2. Click the camera icon near the photo
3. Select an image file (JPG, PNG, GIF, WebP)
4. Maximum size: 5 MB

The photo will appear in the list and detailed file.

Validation and Saving

1. Verify the entered information
2. Click Save
3. A confirmation message appears
4. You are redirected to the cuidadora's file

After Registration

Once the cuidadora is registered, you can:

• Add training: Enroll in mandatory training
• Create reports: Start documenting activities
• Generate payment slips: If contract with payment

Common Errors

Error	Cause	Solution
"Name and first name required"	Empty fields	Fill in at least name and first name
"Duplicate detected"	Similar profile exists	Verify if it's the same person
"Invalid email"	Incorrect email format	Correct the format (e.g., name@domain.com)

Example

Registering a new cuidadora:

First name: Fatou
Last name: Sane
Gender: F
Date of birth: 10/05/1990
Phone: +245 955 123 456
Contract type: Volunteer
Recruitment date: 15/01/2025
Region: Oio
Sector: Farim
Locality: Farim Centro
Supervisor: Mamadou Diallo (CW-OIO-00001)

=> Generated code: CW-OIO-00045
=> Assignment created: Oio > Farim > Farim Centro